Senior Office Manager
TheSoul Publishing is one of the largest digital media publishers in the world, producing entertaining and positive online content for more than 1.5 billion followers around the world. We are the company behind the wildly successful DIY channel 5-Minute Crafts, the inspirational and creative channel Bright Side, and a wide portfolio of other popular channels across YouTube, Facebook, TikTok, Instagram, and more.
Budapest studio is up and running, and we are currently looking for a Senior Office Manager to take care of the smooth-running of the office, create and maintain a pleasant work environment while ensuring high levels of organizational effectiveness, communication and safety.
Organize and control all administrative processes, ensure the smooth running of the office
Represent the interests of the company and actively resolve office-related issues with third-party organisations that do not require the direct involvement of the management
Manage administrative staff (office managers, technical staff, cleaners, drivers, couriers, secretaries, corporate travel specialists)
Develop and streamline operating procedures and policies in the office
Develop and maintain company transport policy (develop requirements for the technical conditions of transport, liaise with vendors/service providers, arrange maintenance and repairs, finalize rules and regulations, taking into account local specifics, etc.)
Manage company premises (perform property market analysis, prepare/amend necessary agreements, cooperate with third parties and vendors)
Prepare, monitor and follow budgets; control expenses that apply to office maintenance, organisation of workplaces, planning of office space.
Organize office infrastructure (order supplies, manage security, maintenance, internet, insurance, cleaning services, etc)
Organize catering (food delivery, tea/coffee/water/snacks, etc)
Organize maintenance, repair and storage of video equipment
Organize corporate events (Christmas & New Year celebration, anniversary of the company, etc).
Provide instructions for the company's employees on general safety, labor protection, fire safety etc.
Take part in projects and initiatives related to the Budapest studio
Update senior executives and liaise with a variety of internal stakeholders
3+ years of experience in Office Administration
Excellent organizational and leadership skills
Process improvement and optimization skills
Outstanding communication and negotiation skills
Change and conflict management skills
Understanding of all business functions
Problem-solving aptitude and proactive approach
Strategic planning and prioritization skills
Ability to work within tough deadlines in a multitasking environment
Fluent in English and Hungarian
What we offer:
Full-time official employment: 9:00-18:00, Mon-Fri
Competitive salary, depending on experience & qualifications
Work in a modern video studio with talented co-workers
800+ internal educational courses and materials, individual programs on demand, internal expertise hubs and transparent knowledge sharing
A tech-savvy approach and carefully structured processes: no bureaucracy, an ecosystem friendly to new ideas, transparent task management, asynchronous communication (fewer meetings and more thoughtful written communication)
Creative vibes and an international team: 90% of company employees are creators who work from 70+ countries and make awesome positive content for millions of followers worldwide
Interested? Send your CV to firstname.lastname@example.org and don't forget to write the vacancy's name in the subject line of your message!
PLEASE ATTACH YOUR CV AND COVER LETTER IN ENGLISH.
Also, be prepared to complete a test task. The same task is given to all candidates and is aimed exclusively at verifying your professional skills.
We appreciate your interest in our roles and the company. Your CV will be carefully reviewed by our team, and if we are ready to move forward with your application, one of our Recruiters will contact you and explain the next steps.
TheSoul Publishing is an equal-opportunity employer and we are committed to creating an inclusive environment for all employees. We celebrate diversity and we do not discriminate based upon race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other characteristics protected by law. We care for the privacy of our candidates, all the data you provide to us is maintained, protected and confidential.