TheSoul Publishing is one of the world’s most popular online media companies. We produce entertaining, positive and original content — including videos, articles, animation, and music — for our 1,5 billion followers on social media channels, such as 5-Minute Crafts, Bright Side and 123 GO!. Behind the scenes, there is our team of 2000+ creative minds working remotely from 70 countries and in 5 offices. Join us and take a leap into the world of creativity!
We are seeking a skilled individual to fill the position of Office Manager, and join our growing team in Limassol HQ.
We are looking for a person who will take care of the smooth running of the office, create and maintain a pleasant work environment, ensure high levels of organizational effectiveness, communication and safety.
Prepare the working place for new employees, ensuring they have necessary equipment and supplies;
Conduct an office tour to familiarise new employees with the facilities;
Test shooting/interview preparations: arrange and set up equipment required for the shooting or interview;
Office check-up: conduct regular inspections to ensure the office is clean, organized, and meets safety standards;
General support to employees and visitors: provide assistance and support to employees and visitors with their inquiries and requests;
Monitor discipline and compliance: enforce company policies and monitor employee adherence to rules and regulations;
Assist with the coordination and logistics of employee transfers between offices or departments;
Coordinate and oversee cleaning services to ensure the office is well-maintained and hygienic;
Manage the procurement of stationery, office consumables, and specific items like dairy products;
Handle the process of ordering catering for office events or meetings;
Prepare reports, manage orders, and ensure the general cleanliness of catering areas;
Collect and process invoices from vendors or service providers;
Prepare and submit payment requests to the appropriate department;
Arrange for the delivery of documents using various courier services like ACS, DHL, Cyprus Post, TNT, etc;
Maintain an updated inventory of office furniture and equipment;
Manage the inventory of access passes or keycards used by employees;
Provide support and assistance for external shooting requests or events;
Coordinate the repair process for office equipment that requires maintenance or fixing;
Manage the process of filing insurance claims for damaged or lost equipment;
Order presents and consumables for corporate events.
Being able to work collaboratively with colleagues, understanding and respecting their roles and contributions to achieve common goals;
Ability to work in a multitasking environment;
Ability to set priorities;
Good planning skills;
Strong organizational skills;
Good communication skills;
Fluency in English (required), Greek, Russian (as an advantage;
What we offer:
Full-time official employment;
Work in a modern video studio in Limassol with the latest professional equipment;
Free lunches in the office;
800+ internal educational courses and materials, individual programs on request, internal expertise hubs and transparent knowledge sharing;
Creative vibes and an international team: 90% of company employees are creators who work from 70+ countries and make awesome positive content for millions of followers worldwide
Interested? Send your CV to email@example.com and don't forget to write "Office Manager" as the subject of your message.
We appreciate your interest in our roles and the company. Your CV will be reviewed carefully by our team, and if we are ready to move forward with your application, one of our Recruiters will contact you and explain the next steps.
TheSoul Publishing is an equal opportunity employer and we are committed to creating an inclusive environment for all employees. We celebrate diversity and we do not discriminate based upon race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other characteristics protected by law. We care for the privacy of our candidates, all the data you provide to us is maintained, protected and confidential.